Event Coordinator (Temporary Assignment) - Zaventem

Join a leading international company as an Event Coordinator and support the marketing team during a busy event season. You'll oversee the final stages of customer events, roadshows, trade fairs, and internal activities, ensuring everything runs smoothly from logistics and supplier coordination to on-site execution. This is a hands-on role for someone who is organized, proactive, and ready to make an immediate impact.

Client Details

Our client is a well-established international organization headquartered in France, employing more than 400 people across the Benelux region. The Belgian office is based in Zaventem and focuses on commercial activities, including sales, customer service, technical support, marketing, HR, finance, and IT.

Description

You will support the marketing team during a high-volume event period. Most event planning has already been completed, and your main focus will be on ensuring everything is perfectly coordinated and delivered.

• Coordinate the final stages of customer events, roadshows, trade fairs and internal activities
• Follow up on event planning, checklists, deadlines and operational details
• Manage invitations, registrations, catering, venues, materials and logistics
• Liaise with suppliers, event venues, stand builders and internal stakeholders
• Ensure all practical and administrative aspects are handled efficiently
• Support event communication activities and email campaigns
• Participate in events when required and ensure smooth on-site execution
• Perform quality checks and follow-ups with suppliers and partners
• Quickly identify solutions when unexpected issues arise

• First successful experience in events
• Strong organizational and planning skills
• Driving licence required
• Fluent in either Dutch or French (professional level)
• Good knowledge of English is an asset
• Able to work independently and take ownership of tasks
• Detail-oriented and comfortable working under pressure
• Fast learner who can become operational quickly
• Practical problem-solver with excellent common sense
• Willing to work primarily from the office and occasionally attend events