Executive Assistant to CEO - NGO

As Executive Assistant to the CEO, you will play a key role in ensuring the smooth operation of the executive office and supporting the organisation's leadership team. You will manage priorities, coordinate governance processes, and ensure that important actions and decisions are effectively followed through.

Client Details

Our client is a respected non-profit organisation committed to creating a positive impact within society. Operating in a collaborative and mission-driven environment, the organisation works with a diverse range of stakeholders and values professionalism, integrity, and teamwork in everything it does.

Description

• Manage the CEO's diary, inbox, travel arrangements and day-to-day priorities.
• Coordinate complex schedules and proactively resolve conflicting demands.
• Draft routine correspondence and manage incoming communications.
• Prepare briefing notes, meeting objectives and background information for external meetings.
• Ensure effective follow-up on commitments and agreed actions.
• Organise Senior Leadership Team and Board meetings, including agendas, papers and logistics.
• Take accurate minutes and clearly document decisions and action points.
• Maintain and monitor action logs, ensuring deadlines and commitments are met.
• Support the coordination of annual and quarterly planning cycles.
• Act as a key point of contact when the CEO is unavailable.
• Liaise with internal and external stakeholders in a professional and discreet manner.
• Coordinate expenses, filing, record keeping and ad hoc administrative projects.
• Support occasional events and organisational initiatives as required.

• Proven experience as an Executive Assistant supporting a CEO or senior executive.
• Exceptional organisational and prioritisation skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong interpersonal skills with a service-oriented and collaborative mindset.
• Confidence in communicating with senior stakeholders and following up on commitments.
• Excellent written communication skills, including agendas, minutes, briefing notes and correspondence.
• High level of discretion and professionalism when handling confidential information.
• Advanced proficiency in Microsoft 365 or Google Workspace.
• Proactive, resilient and solution-oriented approach.
• Ability to anticipate needs and work independently.
• Experience supporting Board meetings or governance processes is an asset.
• Previous experience within a non-profit, charity, philanthropic or public-sector environment is a plus.