Executive Assistant to a Director

The person in this role will be a Personal Assistant to the Director General. Your responsibilities will include administrative support, prioritisation of tasks and organisational skills. You will ensure the consistency and efficiency of the agenda and the communication and interaction of the Director General with Member Companies and high-level external stakeholders.

Client Details

European association in Brussels

Description

• Manage the Director General's calendar: schedule meetings, appointments, and events.
• Coordinate internal and external meetings, ensuring all logistics are handled.
• Organize travel arrangements: travel summaries, flights, accommodation, itineraries, and visa requirements. Prepare all necessary documentation.
• Review and prepare briefings, reports, and presentations for internal and external use.
• Ensure the Director General is well-prepared with necessary documents for meetings.
• Organise and attend meetings to take notes and minutes as required.
• Maintain relationships with key stakeholders and manage communications effectively.
• Liaise with all staff to support the DG's preparation for internal and external meetings, participation in events and other engagements, as needed. Liaise with administrative assistants' team to support cross-functional coordination.

• Approximately 20 years experience in a similar function, experience in assisting a C-level
• You already have work in a sector with EU exposure (to the institutions, EU associations, agencies etc.)
• Excellent organizational skills, with strong control over deadlines, deliverables and time management
• Being proactive
• Being precise and accurate, demonstrating consistency and attention to detail
• Excellent spoken and written English is a prerequisite, any other language is a plus
• Excellent computer skills (MS office)