Receptionist & Administrative Assistant (Full-Time) (M/F/X) M/W/X

Your Mission

For one of our prestigious international clients based in Laeken (Brussels), we are looking for a full-time Receptionist & Administrative Assistant who is passionate about customer service and enjoys working with people.

As the face of the building, you will ensure that every visitor receives a warm, professional, and personalized welcome while guaranteeing smooth daily operations at reception.

You will play a key role in maintaining the premium image of both our client and Ask Nestor.

At Ask Nestor, we believe that an exceptional workplace starts with an exceptional reception.

Every member of our hospitality team represents our company in prestigious office buildings and contributes directly to creating an outstanding workplace experience.

We are looking for someone who is reliable, proactive, organized, and service-oriented, and who wants to build a long-term career within a growing company.

If you enjoy working in an international environment where no two days are the same, we would love to meet you.

You are the ideal candidate if you:

• Speak Dutch, French, and English fluently (spoken and written) - all three languages are mandatory.
• Have at least two years of experience in reception, hospitality, customer service, or administration.
• Enjoy welcoming visitors and delivering excellent customer service.
• Have excellent communication skills and a professional appearance.
• Are organized, autonomous, and able to manage multiple priorities.
• Respect confidentiality and internal procedures.
• Are comfortable using Microsoft Office, Gmail, and digital workplace tools.
• Have strong attention to detail and take pride in delivering high-quality service.
• Are flexible and enjoy working in an international corporate environment.

Your responsibilities will include:

• Welcoming, registering, and assisting visitors, tenants, suppliers, and contractors.
• Managing incoming calls and directing them appropriately.
• Handling visitor registrations, access badges, keys, and access control procedures.
• Coordinating external service providers and maintenance interventions.
• Receiving, sorting, and distributing incoming mail, parcels, and deliveries.
• Preparing and coordinating express shipments.
• Managing meeting room support when required.
• Maintaining reception procedures and actively contributing to service improvements.
• Learning all reception processes to ensure service continuity during colleagues' absences.
• Maintaining an immaculate, secure, and professional reception area.
• Providing operational support to other Ask Nestor sites when required.
• Supporting administrative tasks related to facility management and workplace services.

• Full-time contract (38 hours/week).
• Fixed working schedule from Monday to Friday.
• Possibility of a permanent contract after successful evaluation.
• A premium working environment within an international company.
• A varied position combining hospitality, administration, and workplace services.
• High levels of autonomy and responsibility.
• Continuous training and professional development.
• Career opportunities within a rapidly growing company operating across Brussels and Flanders.

• Meal vouchers
• Eco vouchers
• DKV hospitalization insurance
• End-of-year bonus (13th month)
• Holiday pay
• Public transport reimbursement in accordance with Belgian legislation
• Professional uniform provided and maintained by Ask Nestor
• Opportunities to work on prestigious sites throughout Brussels and Flanders
• A supportive and multicultural working environment