Management Assistant h/f/x

We are looking for a dynamic Assistant to work in the heart of Brussels!

Your responsibilities are the following;

• Welcome and direct visitors, manage logistics before, during and after visits (organising schedules, welcoming visitors, preparing and cleaning meeting rooms, organising catering, setting up equipment, etc.);
• Manage incoming/outgoing standard and express mail and parcels (reception, encoding, distribution, dispatch);
• Clean and organise office environment;
• Prepare agendas and schedules for meetings;
• Book taxis, restaurants and co-working spaces;
• Help organise and prepare small internal events;
• Logistical and practical organisation and coordination of domestic and international travels;
• Administrative welcome for new employees;
• Other related duties as assigned;
• Back-up in case of absence of other assistants;
• Team support when needed to accomplish results.

Which profile are we looking for?

• High school diploma or equivalent experience (at least 1 year);
• Perfect knowledge of Dutch and English; knowledge of French is an asset
• Excellent knowledge of the Office suite (Word, Excel, PowerPoint) and collaborative tools (Outlook, network, etc.);
• Dynamic, flexible, ability to work independently as well as in a team;
• Helpful, team player, solution oriented;
• Ability to multitask, meet changing deadlines;
• Excellent organisational skills and attention to details.