Office Management Assistant

Looking to join a dynamic and international work environment within the EU affairs sector in Brussels? We are seeking a versatile Office & IT Administrative Assistant to ensure smooth daily operations and provide high-level support to our professional teams. This role offers an excellent opportunity to learn and expand your skills in both office management and IT administration.

Responsibilities and Shared Tasks

• Office Operations: Managing incoming mail (collection and distribution), handling office access badges, and liaising with external vendors to ensure a seamless workplace experience.
• Administrative Support: Providing general support to various internal departments, including HR, Finance, and IT.
• IT Inventory & Support: Maintaining the inventory of IT equipment (laptops, monitors, phones, printers) and offering basic administrative IT support to staff members.
• Facilities & Catering: Preparing meeting rooms (checking equipment and supplies), coordinating catering orders with high-quality providers, and managing the maintenance of coffee machines and water dispensers.
• Team Coordination: Acting as a bridge between internal teams and external service providers to ensure all office processes run efficiently.

• Experience: Previous experience in office management, administration, or a similar support function.
• Languages: Fluency in English is required; a good knowledge of French or Dutch is a strong asset.
• IT Skills: Good command of standard office tools; a basic understanding of IT systems and hardware is a definite plus.
• Organisational Skills: Capable of handling multiple responsibilities efficiently and meeting deadlines with a strong attention to detail.
• Proactivity: A "can-do" mindset with the ability to anticipate needs and address issues before they arise.
• Communication: Ability to communicate clearly and professionally with both internal stakeholders and external partners.