Executive assistant - sustainability

Team Description

Sustainability purpose is to positively influence our business environment​ and create advocates through contribution to society, people, planet by enhancing our reputation with all our key stakeholders and being a role model in sustainable business,​ with transparent and open communication​.

Our vision for 2030 is to be recognized by the society as a role model for sustainability, substantiated in concrete commitments that show Toyota’s leadership in Environment (CN 2040, Circular Business), Social Impact and Governance (Human Rights and Transparency) ​and to have an influential internal & externally earned advocate community that promotes our contribution to economy, society and environment and makes us the most respected Corporate Organization and the #1 respected brand in Chosen Area of Activity​.

Your responsibilities

• Personal assistant (including agenda, expense & travel management) for Sustainability VP.
• Budget controller for VP budget
• Office Management, meeting room management, administration of group calendars, etc
• Processing PR/PO in Oracle
• Organisation of Sustainability off-site meetings (hotel, catering, venue, registration process)
• Support on PowerPoint presentations, mailings, etc
• Organisation of yearly Christmas Party / Teambuilding activity
• Follow up on HR processes such as holiday requests, performance reviews, etc.
• Administrative responsibilities (contract preparation, invoices, communication with Japan for administrative purposes, etc.).
• Ad-hoc requests from Heads of in the function.

Your profile

• Fluent in English (Toyota Motor Europe Language).
• Experienced Personal Assistant
• Able to work & perform under pressure
• Flexible in handling last minute requests and change
• Multitasker
• Team player
• Discrete, able to handle confidential material and information
• Reliable and loyal
• Pro active