Office & Workplace Coordinator

Are you a hands-on and service-minded professional who enjoys creating a welcoming and well-organised workplace? In this varied role, you will ensure the smooth daily operation of a modern international office while acting as a key contact for employees, visitors and external service providers.

Client Details

Our client is a well-established international organisation based in Brussels, bringing together professionals and stakeholders from across Europe. Operating in a dynamic and multicultural environment, the organisation plays a key role in supporting collaboration, policy development and industry best practices on an international scale.

With employees and members from numerous countries, the organisation offers a collaborative workplace where professionalism, continuous improvement and teamwork are highly valued.

Description

• Welcome visitors and act as the main point of contact for employees, guests and external partners.
• Ensure the office remains operational, organised and ready for daily business activities.
• Coordinate meeting rooms, prepare meeting spaces and support internal events and workshops.
• Manage office supplies, catering services, incoming and outgoing mail, and document archiving.
• Liaise with external suppliers and service providers to ensure smooth facility operations.
• Coordinate preventive and corrective maintenance of building systems and office equipment.
• Support workspace optimisation projects, including storage and inventory management.
• Contribute to creating a professional, safe and pleasant working environment for all employees and visitors.

• Secondary education diploma or equivalent experience.
• Initial experience (1 to 3 years) in office coordination, workplace services, hospitality, reception or administrative support.
• Comfortable working with Microsoft Office tools.
• Excellent communication skills in English, combined with a good knowledge of either French or Dutch. Knowledge of both is a strong asset.
• Customer-oriented and proactive mindset with a strong sense of service.
• Organised and detail-oriented, capable of managing multiple priorities simultaneously.
• Reliable, discreet and able to work autonomously while remaining a true team player.
• Available to work on-site on a full-time basis.