Office management assistant

As an Office Management Assistant, your main duties and responsibilities will include:

Reception & Administrative Support

• Welcoming visitors and managing front desk activities.
• Handling internal requests and providing administrative support to various departments.
• Assisting with the coordination of meetings, appointments, and business travel arrangements.
• Supporting the onboarding process for new employees.

• Ensuring the smooth day-to-day operation of office facilities.
• Coordinating external service providers (cleaning services, office supplies, mail services, catering, etc.).
• Managing office and pantry stock levels.
• Overseeing the desk booking system and assisting employees with its proper use.

• Supporting the implementation and follow-up of health and safety procedures within the office.
• Participating in emergency response procedures following internal training (first aid, fire safety, etc.).
• Maintaining a clean, organized, and welcoming work environment.

• Assisting with the organization of internal events and team-building activities.
• Promoting effective communication between stakeholders.
• Helping create a positive, friendly, and collaborative office atmosphere.

• Excellent command of English, both spoken and written.
• Good knowledge of Dutch (intermediate level preferred).
• Higher secondary education diploma (CESS) or equivalent.
• Strong willingness to learn and develop.
• Customer-oriented mindset with a strong service focus.
• Excellent interpersonal and communication skills.
• Sociable, empathetic, and open-minded personality.
• Positive attitude and strong team spirit.
• Ability to take initiative and effectively manage multiple priorities.
• Good working knowledge of MS Office.
• Well-organized, flexible, and proactive approach to work.