Freelance Bid Manager

Our client is an engineering company based in Namur Belgium

Bid Pipeline Management & Monitoring

• Maintain a consolidated and up-to-date overview of all ongoing tender opportunities (RFIs, RFQs, RFPs) across business units.
• Develop and manage a structured bid tracking system (CRM or dedicated tool) to monitor:
  • Opportunity status
  • Submission deadlines
  • Key milestones
  • Responsibilities and deliverables
• Ensure pipeline visibility and reporting for relevant stakeholders.
• Proactively identify and escalate risks related to bid timelines or deliverables to Area Sales Managers and the Head of Sales.

Bid Coordination & Planning

• Collaborate closely with Area Sales Managers during the preparation of each tender response.
• Coordinate bid activities and allocate tasks among internal contributors.
• Manage communication and information flow between stakeholders involved in the proposal process.
• Monitor progress against agreed schedules and actively follow up on outstanding contributions.
• Ensure adherence to submission deadlines and internal governance requirements.

Proposal Development & Content Management

• Draft and manage common, corporate, and cross-functional proposal sections, including:
  • Company presentations
  • References and case studies
  • Qualifications and certifications
  • Compliance documentation
• Structure, edit, format, and harmonize proposal content in accordance with customer requirements and tender specifications.
• Ensure consistency, quality, and professionalism across all bid documents.
• Maintain and continuously improve the bid knowledge library, including:
  • Templates
  • Standard responses
  • Project references
  • CVs
  • Certifications
  • Supporting documentation

Commercial Support

• Support commercial presentations and bid defense meetings when required.
• Assist sales teams in preparing customer-facing proposal materials.
• Contribute to improving bid processes, methodologies, and best practices.

Market Intelligence & Qualification

• Conduct ongoing monitoring of tender opportunities and procurement platforms.
• Support bid qualification activities by gathering and organizing relevant information.
• Monitor market developments and customer requirements to enhance proposal competitiveness.
• Provide insights and recommendations to improve future bidding strategies.

Experience

• Proven experience in bid management, proposal management, tender coordination, or a similar commercial support role.
• Experience managing public and/or private sector tenders.
• Demonstrated ability to coordinate multiple deadlines and stakeholders simultaneously.
• Experience working in a fast-paced, deadline-driven environment.

Skills & CompetenciesTechnical Skills

• Strong proposal writing, editing, and document management skills.
• Experience with CRM systems and bid management tools.
• Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Excellent document formatting and presentation capabilities.