Fleet Coordinator EMEA

Our client is an internationally active industrial manufacturing organisation with a strong reputation located in the south of Ghent. The company operates across multiple countries and provides employees with a collaborative, people-focused environment where continuous improvement, operational excellence, and personal development are highly valued.

As Fleet Coordinator your key responsibilities are:

• Act as the primary point of contact for fleet-related matters across EMEA, supporting employees and coordinating with leasing partners
• Manage the full vehicle lifecycle, including vehicle ordering, registration, insurance, maintenance, and lease returns
• Maintain accurate fleet records covering vehicles, drivers, contracts, mileage, and renewals
• Coordinate damage cases, fines, insurance claims, and country-specific fleet requirements
• Support employee onboarding through vehicle allocation, documentation management, and policy communication
• Manage indirect purchasing activities for various categories and provide backup support to the purchasing team
• Drive continuous improvement initiatives by standardising processes, developing SOPs, monitoring KPIs, and enhancing system efficiency

You will be back up of your colleagues from indirect procurment and will report to the head of Supply Chain.

• You obtained a Bachelor's degree in Supply Chain, Business, Finance, or a related field
• You have relevant working experience in in fleet management
• Experience in procurement or purchasing is considered an advantage
• Strong analytical, negotiation, and stakeholder management skills
• Detail-oriented with a strong focus on compliance and process accuracy
• Fluency in English is essential; Dutch and/or French is highly preferred
• Proficient with Microsoft 365 and comfortable working with ERP and fleet management systems
• You have a valid working permit