Executive Assistant to a Director

European association in Brussels

• Manage the Director General's calendar: schedule meetings, appointments, and events.
• Coordinate internal and external meetings, ensuring all logistics are handled.
• Organize travel arrangements: travel summaries, flights, accommodation, itineraries, and visa requirements. Prepare all necessary documentation.
• Review and prepare briefings, reports, and presentations for internal and external use.
• Ensure the Director General is well-prepared with necessary documents for meetings.
• Organise and attend meetings to take notes and minutes as required.
• Maintain relationships with key stakeholders and manage communications effectively.
• Liaise with all staff to support the DG's preparation for internal and external meetings, participation in events and other engagements, as needed. Liaise with administrative assistants' team to support cross-functional coordination.

• Approximately 20 years experience in a similar function, experience in assisting a C-level
• You already have work in a sector with EU exposure (to the institutions, EU associations, agencies etc.)
• Excellent organizational skills, with strong control over deadlines, deliverables and time management
• Being proactive
• Being precise and accurate, demonstrating consistency and attention to detail
• Excellent spoken and written English is a prerequisite, any other language is a plus
• Excellent computer skills (MS office)