HR Administrative Support Officer

Onze klant is een hoogtechnologisch bedrijf, een spin-off van de KUL dat fungeert als één van de grootste onderzoekscentra van Europa met verschillende uitdagingen. Onze klant is volop bezig met innovatie. Wil je mee aan de wieg staan qua ontwikkelingen naar artificiële intelligentie, nanotechnologie en ICT toe? Reageer dan snel. Wie weet krijg jij de kans om mee bij te dragen aan de technologie van morgen!

Are you an organized and customer-oriented administrative professional who enjoys coordinating recruitment processes and supporting candidates throughout their journey? We are looking for an Administrative Support Officer to provide temporary support for our PhD and internship recruitment activities.

Your Assignment:

• In this role, you will play a key part in ensuring a smooth and efficient recruitment experience for both candidates and hiring stakeholders.
• PhD Recruitment Support
• Manage and process PhD topic submissions.
• Publish approved topics on relevant online job platforms.
• Screen incoming applications for completeness.
• Follow up on the screening and interview process with internal stakeholders.
• Provide interview guidelines and administrative support throughout the selection process.
• Keep candidates informed about the status of their application.
• Prepare and send job offers and initiate onboarding activities.
• Internship Recruitment Support
• Support the recruitment and administration of internship opportunities.
• Gather and publish internship vacancies
• Act as a point of contact for students and answer their questions regarding internship opportunities.

You are a proactive and detail-oriented professional who enjoys working in a dynamic environment.

Required Knowledge & Skills

• Bachelor's degree in Office Management or equivalent through experience.
• Previous experience in an administrative support role.
• Proactive, accurate, and customer-focused approach.
• Strong organizational skills with a hands-on, can-do mentality.
• Stress-resilient and able to manage multiple priorities.
• Good knowledge of Microsoft 365 applications, including Outlook, OneNote, and SharePoint.
• Excellent communication skills in English; knowledge of Dutch is an asset.