Project Officer (M/F/X)

Our client is an international organisation headquartered in Brussels, bringing together members and stakeholders from across Europe. Operating in a fast-paced and multicultural environment, the organisation is seeking an Administration Officer to support its administrative, financial and office management activities and help ensure the efficient running of its operations.

As a Project Officer your responsibilities are:

• Manage shared mailboxes and handle day-to-day business correspondence.
• Process invoices and maintain accurate supplier and financial records.
• Support payment processing, budget tracking and expense administration.
• Coordinate with external finance partners and maintain relevant documentation.
• Oversee recurring fees, contributions and other incoming payments.
• Track contracts, renewals, deadlines and purchasing activities.
• Prepare administrative and financial reports, dashboards and internal tracking files.
• Ensure project documentation, agreements and supporting records are complete and up to date.
• Assist with the preparation of documentation for audits, compliance reviews and regulatory requirements.
• Coordinate office facilities, suppliers, equipment and service providers.
• Support employee onboarding and offboarding administration.
• Maintain efficient filing systems and contribute to process improvements.
• Provide broader administrative and operational support as needed.

A successful Project Officer should have:

• Previous experience in administration, operations support, office coordination or a similar role.
• Strong organisational skills with a high level of accuracy and attention to detail.
• Confident user of Microsoft Office applications, including Excel.
• Excellent communication skills in English, both written and verbal.
• Able to prioritise workloads, manage multiple tasks and meet deadlines.
• Proactive, reliable and solution-oriented approach to work.
• Comfortable working independently while collaborating with a range of internal and external stakeholders.