Executive Assistant - European Association

We are looking for an experienced Executive Assistant to provide high-level support to the Director General. This is a key position requiring exceptional organisational skills, professionalism, discretion, and the ability to operate confidently in a fast-paced international environment.

Client Details

Our client is a well-established European association based in Brussels, representing and supporting members across Europe. Operating in an international and multicultural environment, the organisation plays a key role in fostering collaboration, advocacy, and knowledge sharing within its sector.

Description

• Act as the trusted right hand and strategic support to the Director General
• Manage a complex agenda, shifting priorities, and high-level executive commitments
• Coordinate international travel, itineraries, and meeting preparations
• Monitor and manage the Director General's inbox, correspondence, and follow-ups
• Prepare presentations, briefing documents, reports, and executive materials
• Ensure action points are tracked and deadlines are met across multiple projects
• Organise and coordinate Board Meetings, General Assemblies, and leadership meetings
• Take meeting minutes and follow up on agreed actions
• Build strong relationships with members, partners, and key stakeholders across Europe
• Liaise with internal teams to ensure smooth communication and coordination
• Handle sensitive and confidential information with the highest level of discretion
• Maintain accurate records, databases, and executive documentation
• Review expenses, approvals, and administrative processes
• Act as a key point of contact on behalf of the Director General when required
• Support the smooth functioning of the executive office and provide back-up within the administrative team
• Anticipate needs, solve problems proactively, and ensure nothing falls through the cracks

• 15 to 20 years of experience in a similar Executive Assistant role
• Previous experience supporting C-level or Executive-level leadership
• Experience within an international organisation, association, federation, or EU environment is highly desirable
• Outstanding written and verbal communication skills in English
• Excellent command of Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Strong organisational and prioritisation skills
• Proactive, resourceful, and solution-oriented mindset
• Highly professional, trustworthy, and discreet
• Eager to learn and continuously improve