Senior Management Assistant - Law firm (M/F/X)

The successful candidate will maintain positive relationships with clients, legal professionals, and internal stakeholders while ensuring the highest level of confidentiality at all times.

Client Details

Our client is a leading international law firm with a strong presence in Brussels. They are currently seeking an experienced Management Assistant to provide high-level administrative and organisational support to a team of lawyers within a fast-paced and demanding environment.

Description

As a Management Assistant, you will play a key role in ensuring the smooth day-to-day operation of the legal team by providing comprehensive administrative support.

Your responsibilities will include:

• Managing complex calendars and coordinating meetings.
• Organising domestic and international travel arrangements.
• Assisting with client onboarding and matter opening processes.
• Supporting billing and expense management activities.
• Drafting, proofreading, formatting and finalising legal documents and correspondence.
• Managing document filing and record-keeping systems.
• Handling incoming calls, emails, and correspondence professionally.
• Coordinating meeting rooms and related services, including catering and IT support.
• Liaising with internal departments and external stakeholders.
• Ensuring a high level of confidentiality and professionalism at all times.
• Providing general administrative support and assisting with ad hoc projects.

• Strong previous experience as a Management Assistant, ideally within an international law firm or professional services environment.
• Excellent organisational and multitasking skills.
• Strong attention to detail and ability to manage competing priorities.
• Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint).
• Experience with document management systems is an advantage.
• Fluent English, together with French and/or Dutch.
• Excellent written and verbal communication skills.
• Professional, proactive and service-oriented mindset.
• Ability to handle confidential information with discretion.
• Flexible and adaptable approach in a fast-paced environment.