Executive Assistant & Office Coordinator (M/F/X)

Our client is looking for an experienced Executive Assistant & Office Coordinator to support the Head of the Brussels office and ensure the smooth day-to-day running of the office.

Client Details

Our client is an international organisation based in Brussels. Offices are reachable by public transports.

Description

• Provide high-level executive support, including complex diary management, meeting coordination, travel arrangements, expense management, and preparation of briefing materials.
• Organise internal and external meetings, seminars, lunches, and corporate events.
• Coordinate logistics for senior international stakeholders visiting Brussels.
• Manage office operations, facilities, suppliers, service providers, and administrative processes.
• Support financial administration, including invoice processing and document management.
• Assist with research, monitoring, and preparation of reports and presentations.
• Oversee visitor management and ensure compliance with office security procedures.

• Significant experience as an Executive Assistant, Management Assistant, or Office Manager within an international environment ; experience in an EU organisation is a big plus.
• Fluent English and French, both written and spoken. Additional European languages (German, Spanish, or Italian) are a plus.
• Advanced knowledge of Microsoft Office and strong administrative and organisational skills.
• Proactive, autonomous, and highly discreet, with excellent interpersonal skills.
• Strong ability to manage priorities, anticipate needs, and work effectively with senior stakeholders.