Management Assistant h/f/x

Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets

Responsibilities include: Accounting and Financial Administration

• Handling and reporting incoming and outgoing invoices

• bull; Uploading financial documents into the bookkeeping tool (Octopus)
• bull; Verifying the accuracy and completeness of invoices
• bull; Managing expenses claims and related documentation
• bull; Liaising with the external accountant and the banks
• bull; Preparation of some elements for the reports for the accountant and the auditors

Administrative and HR Support

• bull; Providing administrative support to the AIJN team
• bull; Supporting HR-related matters (employment contracts, insurance, etc.)
• bull; Liaising with building management, service providers and IT.

Project Support

• bull; Providing administrative support to AIJN-related platforms and projects, including:

o Fruit Juice Science Centre (FJSC) o Sustainable Juice Platform (SJP) o European Cider and Fruit Wine Association (AICV) Organization and Communication

• bull; Supporting meetings and events organization logistics
• bull; Assisting the Communication Manager with website updates

Required skills and competencies

Professional competencies

• bull; Bachelor level
• bull; 10 years’ working experience. Experience as office manager in a European association will be an asset.
• bull; Experience in administrative, HR, and financial support tasks
• bull; Excellent organizational and coordination skills
• bull; Strong attention to detail and accuracy
• bull; Ability to manage multiple tasks and meet deadlines
• bull; Very good command of MS Office tools (Outlook, Word, Excel)
• bull; Experience with Octopus
• bull; Comfortable with Belgian legal and administrative frameworks

Languages

• bull; Fluent in English (working language)
• bull; Comfortable with French

Interpersonal skills

• bull; Service oriented
• bull; Proactive attitude and solution-oriented
• bull; Discretion and ability to handle confidential information
• bull; Ability to work independently and as part of a small team
• bull; Strong sense of responsibility and reliability