Executive Assistant

Are you looking to grow in a dynamic and international environment in Brussels? We are currently looking for an experienced Executive Assistant to support senior management within an organization active in the financial services sector. You will play a key role by providing both strategic and administrative support, ensuring smooth coordination and anticipating needs in a fast-paced environment. Key Responsibilities

• Complex calendar management and coordination of management meetings
• Organization of internal and external meetings (logistics, preparation of materials, follow-up)
• Scheduling meetings with internal and external stakeholders
• Inbox management (screening, prioritizing, drafting responses when needed)
• Preparation of meetings (agendas, documents, minutes, and follow-up on action points)
• Organization of domestic and international business travel (bookings, itineraries, logistics)
• Support with expense management
• Acting as a point of contact for internal and external stakeholders
• Welcoming visitors and organizing on-site meetings
• Coordination of catering and meeting logistics
• Providing ad hoc support on projects and operational follow-ups
• Handling confidential information with a high level of discretion

• Minimum 7 years of experience as an Executive Assistant
• Excellent command of English (C1 level minimum), French is a plus
• Strong proficiency in Microsoft Office Suite
• High level of discretion and confidentiality
• Strong organizational, planning, and prioritization skills
• Excellent written and verbal communication skills
• Proactive, autonomous, and solution-oriented mindset
• Ability to multitask and work under pressure
• Strong interpersonal and diplomatic skills
• Experience in an international or multicultural environment
• Strong attention to detail and analytical mindset