Senior administrative assistant

Toyota is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing, and engineering operations.

The company is excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Team/division description

Within Quality Division of Toyota’s European Headquarter, located in Brussels, you will join a motivated team which is striving to continuously improve the quality of our products and services of vehicles sold in Europe. Manufacturing Quality department is a dynamic team promoting the built-in quality at our European factories. It is a team consisting of specialists in manufacturing quality and auditing the plants manufacturing and quality departments.

Your responsibilities

• Manage the budget process & visualise the budget consumption of the team
• Control the departments Sharepoint sites & KPI visualisation tools.
• Lead/support events/projects from admin viewpoint
• Demonstrate your creativity by injecting / implementing idea’s and proposals to promote the Toyota Quality Mindset
• Act as a team player in our administrator team to complete daily administrative tasks to support the department / division.
• Take an active role in the motivational team activities

Your profile

• Educational background in administration, business management, or a related discipline, with exposure to large corporate or multinational environments.
• Minimum 1 year experience in an administrative area, ideally an international environment
• You have good knowledge/experience of purchase order and invoice processes
• Proficiency in English is required, Japanese and other languages will be an asset
• Excellent knowledge of Microsoft Office & Digitalisation tools (minimum: PowerBI & PowerAutomate)
• You are a flexible, proactive, stress resistant, figures oriented and service minded personality with good organisation skills