Executive Assistant

Are you an experienced Executive Assistant looking for a challenging role within a prestigious international environment? Do you thrive in a demanding, fast-paced setting where autonomy, proactivity and attention to detail are essential?

For one of our clients, a leading international law firm in Brussels, we are looking for a Senior Executive Assistant to support Partners and Associates within a high-performing team.

Your responsibilities as Executive Assistant

As an Executive Assistant, you will be responsible for:

• Managing complex agendas and coordinating meetings.
• Organising international travel and handling travel arrangements.
• Preparing meetings and taking minutes when required.
• Providing high-level administrative support to Partners and Associates.
• Managing billing and invoicing, which represents a significant part of the role.
• Reviewing billing narratives and coordinating with Associates to ensure they meet client requirements.
• Handling credit notes, write-offs and other billing-related matters.
• Anticipating the needs of the Partners and proactively supporting them in their daily activities.
• Collaborating closely with the wider Assistant team and providing back-up when needed.

Your profile as Executive Assistant

We are looking for a senior, autonomous and proactive Executive Assistant who enjoys taking ownership and working in a demanding environment.

You ideally have:

• Several years of experience as an Executive Assistant, preferably within a law firm, consultancy or similarly demanding environment.
• Strong experience with billing/invoicing and excellent attention to detail.
• Excellent organisational and prioritisation skills.
• A proactive, hands-on and solution-oriented mindset.
• The confidence to work with senior stakeholders and demanding personalities.
• A stable career history and a mature professional attitude.
• Excellent English skills with French and/or Dutch.

Above all, you are someone who anticipates, takes initiative and does not need to be micromanaged. You are confident, discreet and comfortable working with demanding personalities. Your personality and ability to build trust with the Partners will be just as important as your experience.